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Privacy Policy

1. Introduction

This privacy policy describes how Neo Cortex Intelligence LTD collects, uses, and protects the personal data of users of its website www.neocortexintelligence.com. By accessing the website, you accept the practices described in this policy. Neo Cortex Intelligence is committed to ensuring that the collection and processing of your data complies with Regulation (EU) 2016/679 (GDPR) and the Data Protection Act 2018 applicable in the United Kingdom.

2. Data controller

Neo Cortex Intelligence LTD
Company registered with Companies House (UK) under number 16656672
Registered office: 3rd Floor, 207 Regent Street, London, W1B 3HH – United Kingdom
Legal representative: Boris Herman NOUBOUM NOUBI
📧 Contact: contact@neocortexintelligence.com
📧 Data Protection Officer (DPO): contact@neocortexintelligence.com

3. Data collected

Depending on your use of the site, the following data may be collected:

a). Contact Form

  • Last Name, First Name
  • Email Address
  • Company (if applicable)
  • Subject, Message

b). Cybersecurity Pre-diagnosis Form

  • Last name, first name
  • Company, sector of activity
  • Technical data on the systems to be audited (non-sensitive) Professional email address

c). Training Rgistration Form

  • Name, first name
  • E-mail addressy
  • Type of training, mode (face-to-face / online), desired date
  • Organization / company
  • Business phone

d ). Navigation Data

  • IP address, browser type, pages viewed, length of visit.
  • Cookies and trackers used for statistics or user experience.

4. Purposes Of Processing

Your data is collected for the following purposes:
  • Respond to your requests sent via the contact form. Assess your cybersecurity or AI needs via the pre-diagnosis form.
  • Manage training registrations and send you related information.
  • Improve the content, usability, and performance of the website.
  • Comply with the legal and regulatory obligations applicable to the company.

No personal data is used for automated profiling purposes without your explicit consent.

5. Legal basis For Processing

The treatments are based on:
  • Your consent (for forms and cookies).
  • The execution of a contract or pre-contractual measures (for requests for quotes, training).
  • Legal obligations (for record keeping and GDPR compliance).

No personal data is used for automated profiling purposes without your explicit consent.

6. Shelf Life

The data is stored:

  • Up to 12 months for contact and diagnostic forms.
  • Up to 3 years for prospects who have not signed a contract.
  • Up to 5 years for data related to training or customer relations.
  • Technical logs and cookies are kept for a maximum of 13 months.

No personal data is used for automated profiling purposes without your explicit consent.

7. Data recipients

The data is intended exclusively for:

  • The internal team of Neo Cortex Intelligence LTD (marketing, technical and training services).
  • Technical subcontractors providing hosting and maintenance of the site:
  • Infomaniak Network SA, 26 Avenue de la Praille, 1227 Carouge – Switzerland. These service providers are contractually bound to respect confidentiality and GDPR regulations.
No data is sold, rented or transferred to third parties for commercial purposes.

8. Accommodation and Security

The site is hosted on the secure servers of Infomaniak Network SA. All communications are transmitted via the HTTPS protocol (SSL/TLS). Appropriate technical and organizational measures are in place to protect data:

  • Firewall and anti-intrusion,
  • Restricted access control,
  • encrypted backups
  • 24/7 monitoring and logging.

9. Your Rights

In accordance with the GDPR, you have the following rights:
  • Right of access, rectification, deletion, and portability;
  • Right to object to or limit processing;
  • Right to withdraw your consent at any time;
  • Right to lodge a complaint with the competent authority:

○  ICO (Information       Commissioner’s Office) – UK

○ Or CNIL (National Commission for Information Technology and Civil Liberties) – France

To exercise these rights:
📧 contact@neocortexintelligence.com
or by mail to: Neo Cortex Intelligence LTD, 3rd Floor, 207 Regent Street, London, W1B 3HH

10. Cookies and Tracers

The site uses cookies:

  • Techniques: necessary for the proper functioning of the site
  • Analytics: audience and performance measurement (Google Analytics).
  • Functional: improvement of user experience (language, preferences).

During your first visit, an information banner allows you to:

  • To accept or refuse all cookies,
  • Ou de personnaliser vos choix.

You can change your preferences at any time in your browser settings.

11. International transfers

Some technical data may be transferred to servers located in the European Union or the United Kingdom.
Any transfers are governed by standard contractual clauses (SCCs) guaranteeing an adequate level of protection.

12 .Policy Update

This policy may be updated at any time to comply with legislation or changes in processing practices.
Last updated: October 2025.